OCMS Seeking Membership Coordinator


Essential Functions

Manage all functions of Membership Coordinator, including:

• Processing of membership applications, regular and special membership requests, and ensure Oklahoma State Medical Association membership staff receives updated, accurate information
• Preparing regular and special membership ballots for OCMS board meetings
• Maintaining physician membership database and forwarding changes of address/telephone information to Oklahoma State Medical Association
• Providing all aspects of OCMS directory management, including directory surveys to members, revisions to directory listings, proof directory for printing, directory mailing and invoice for directory sales
• Billing and depositing annual membership dues and providing appropriate reports
• Figuring dues to be transferred to Oklahoma State Medical Association and American Medical Association to OSMA two (2) times each month, giving the information to the Executive Director
• Providing monthly dues report to Executive Director to include with CPA monthly financial information
• Assisting with logistics of OCMS membership meetings, including reservations, check-in, collection of payments and other related duties
• Assisting with credentialing of OCMS Delegation to the Oklahoma State Medical Association annual meeting
• Assisting with Inaugural Ball event, including maintaining mailing list, check-in at event and other assistance as needed
• Billing and depositing Oklahoma City Clinical Society annual dues
• Other duties as assigned

Manage all activities relating to the smooth running of the office with minimal supervision, including:

• Serving as the office receptionist to greet visitors, answer the main phone line, respond to questions and requests, forward calls to appropriate staff members, and managing the voicemail system
• Serving as a liaison between the OCMS governing board and staff, attending and taking the minutes of board meetings and providing clerical support to the board
• Distributing the office mail
• Maintaining and stocking supplies for workroom and staff needs
• Working with Associate Director/Managing Editor of Bulletin providing Bulletin spreadsheets to mailing house

Successful candidates will:

• Be able to administer highly confidential matters with tact, diplomacy and discretion
• Have exceptional interpersonal and written communication skills
• Be adaptable to changing member needs
• Display a positive attitude
• Project a positive demeanor, especially in stressful situations
• Demonstrate excellent planning and organizational skills while handling multiple tasks
• Meet deadlines consistently
• Take a proactive approach and work independently
• Have awareness of the importance of front line responsibility in the public’s perception of OCMS
• Be detail-oriented when entering data and communicating with others; must be committed to excellence in all aspects of work
• Present a professional appearance


• Minimum of two (2) years of college
• Minimum of five (5) years of office administration experience or an equivalent of education and/or experience
• Proficiency in Microsoft Office, especially Word and Excel
• Experience with database management
• Understanding of basic website updates

Send cover letter, resume and three (3) references with names and contact information (letters of reference not required at this time) to:

Jana Timberlake, CAE, Executive Director, Oklahoma County Medical Society
313 NE 50th Street, Suite 2, Oklahoma City, OK 73105
Email: [email protected]

Pill Limit Update! New OBN Rules Signed Into Law


Gov. Fallin just signed into law New Emergency Rules submitted by the Oklahoma Bureau of Narcotics (OBN) on behalf of the medical community. The Updated Best Practices now include language clarifying conditions by which a physician may provide a second, subsequent prescription. Many thanks to the leadership of the OBN for their willingness to work with the OSMA and medical community. The OSMA will continue to work with all parties involved when addressing necessary revisions in this law during next year’s legislative session.

Thank you Mike Hunter


OSMA congratulates Attorney General Mike Hunter for his leadership against opioid abuse and for chairing the state's first Opioid Commission.  See the full-page ad that appeared in the Oklahoman

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